Timesheets

Step by step

1. 1

   Pick the period with This week, or set your own range. The list shows Staff, Date, Shift Type, Client(s), Clock In, Clock Out, Hours and Submitted.

2. 2

   Compare Scheduled against Actual on each row. Where they differ the variance is highlighted — that is the column to read first, because it is where an unexpected cost comes from.

   

3. 3

   Correct anything wrong BEFORE approving: the actual times, Hrs, Mileage, Expense, Sleepover count, and whether a Co. car or Mod. veh. was used. Fixing after approval means unapproving, which unwinds the pay and the invoice with it.

4. 4

   Read the note attached to the shift with View full note. A shift with no progress note is a billing line with no evidence behind it, which is the first thing an auditor pulls on.

5. 5

   Approve the ones that are right. Approval is the single most consequential click in Rostery — it releases pay, invoicing and every financial report at once.

6. 6

   Use Quick-approve all only when you have actually reviewed the batch. It does exactly what it says, for everything pending on screen.

   

7. 7

   If something was approved in error, use the unapprove action to move it back to pending. Reset all to booked puts a batch back to the start.

8. 8

   Check Est. Pay and the band columns — Weekday Hours, Sat, Sun, PH — before a pay run. They show how SCHADS penalties resolved, and a number that looks wrong here will look wrong on the payslip too.

9. 9

   Run the anomalies view before closing a period. It surfaces the timesheets that do not look like the others — very long shifts, missing clock-outs, duplicate entries.

10. 10

    Export with Download CSV, or Sync to Xero if your accounting integration is connected.

The screen