Finance & Payroll

Timesheets

The record of work actually done, and the gate every financial thing in Rostery passes through. Nothing counts as revenue, cost or pay until a timesheet here is approved.

Mileage

The log of every trip your workers record, whether logged in the mobile app or calculated as travel on Timesheets. Office staff use it to check distances, pre-approve or reject kilometres, and export an ATO-style log of what each worker is owed.

Invoices

Where approved shifts become invoices, and where you send them, record payments and claim from the NDIA or Services Australia. Finance and office staff use it to bill every payer, from private clients to the NDIA, plan managers and aged care.

Payslips

What each worker is paid for a period, broken down shift by shift, so a question about a number has an answer.

Reimbursements

Out-of-pocket expense claims from staff, usually sent from the mobile app with a photo of the receipt. Office staff review each claim, approve or reject it, export approved claims for payroll, and mark them paid once the money has gone out.

Pay Contractors

Where contractors are paid. Contractors work to a flat rate card, not the SCHADS award, so their approved shifts become a contractor invoice here. You approve it and pay it by bank file with an emailed remittance, separately from payroll.

Financials

The money overview for any period: revenue, total cost, net profit and what is still owed. Owners and finance staff use it to see whether the work made money, and as the starting point for the financial reports and rate set-up.

Client Rates

The charge rates Rostery uses to work out revenue and margin on each shift in the financial reports. Finance staff set them per client and shift type. They do not price invoices, which always come from price books.

Staff Rates

The cost rates Rostery uses to work out staff cost and margin on each shift in the financial reports, for employees only. Finance staff maintain them. They do not change pay, which comes from each person's pay group.

Expenses

Your business overheads, such as rent, insurance, vehicles and software, logged by date and category. Owners and finance staff record them here so the Financials dashboard and the profit report take them off revenue and show a true net profit.

Travel & Transport

The caps, NDIS codes and default rates for billing travel and transport. Travel is worker time billed to the plan, and transport is kilometres with the client in the car. Finance staff set these once and update them when prices change.

Profit Report

Revenue, staff pay, super, fuel, expenses and net profit for a date range, grouped by day, week or month. Owners and finance staff use it to see which periods and shift types made money, and where the margin is thin.

Client Funding

What each client was billed from approved shifts in a date range, measured against their current NDIS budget. Finance staff and coordinators use it to spot plans that are close to running out, or already over budget, in time to act.

Kilometre Report

Kilometres travelled on approved shifts and the fuel reimbursement paid to staff for them, by client and by shift. Finance staff use it to check travel costs, see which participants drive them, and find trips that look too long.