Rostery
OperationsVisual Scheduler & Rostering

NDIS Rostering Software for Providers

Build the roster by staff, participant, facility or group, with clash, funding and exclusion checks on every save and push notifications to workers.

  • Five views, four layouts
  • Checks on every save
  • Recurring shifts
  • Vacant and Job Board rows
The roster — unfilled shifts, conflicts and cost visible on the board

What building a roster involves

Every shift is a decision, and every decision can go wrong.

Regular supports

The same shifts every week for each participant.

Who can go

Workers who are free, suitable and wanted.

Funding

Making sure each support has funding behind it.

Gaps

Shifts with nobody on them yet.

Changes

Moves, swaps and cancellations through the week.

Telling workers

Making sure each change reaches the right phone.

A roster is a hundred small decisions a week, and each one can go wrong: a double booking, a worker the participant asked not to see, a support with no funding behind it. Rostery's scheduler checks every shift as it is saved, so mistakes are caught before they reach a worker's phone.

How NDIS rostering works in Rostery

The scheduler shows the week, ten days, a fortnight, a month or a single day, laid out by staff, participant, facility or group, or as a list, and filtered by branch. Each card shows the service type's colour and the shift's state: booked, needs a worker, a warning, an issue such as a clash or missing funding, draft, completed or cancelled. Recurring shifts repeat daily, weekly, fortnightly or monthly up to an end date, and edits apply to one shift, this and future shifts, or the whole series.

Saving a shift is refused when the worker is already booked (overnight shifts included), the company vehicle is taken, the participant has excluded the worker, or there is no funding line for the service. You're warned, but can still save, when the worker is on leave or unavailable, is missing a qualification the participant's support needs call for, or the participant is already booked. Unlock a shift to drag it to another worker, the vacant row or the Job Board row, confirm, and it locks again. Publish shifts when they're ready and workers get a push notification.

How the scheduler handles it

1

Views that fit the job

Weekly, ten-day, fortnightly, monthly or daily, by staff, participant, facility or group, filtered by branch.

2

Checks that stop mistakes

Clashes, excluded workers, double-booked vehicles and missing funding are refused. Leave, unavailability, missing qualifications and participant double-bookings are flagged.

3

Recurring shifts and bulk edits

Repeat shifts up to an end date. Change day, time, worker or service in bulk, copy weeks forward, cancel or delete.

4

Vacant shifts and the Job Board

Open shifts sit on the vacant row. Post them to the Job Board and workers claim them from the app.

Who uses it

Rostering coordinators

Build and change the roster on the web.

Support workers

Get published shifts and changes by push in the Rostery app.

Managers

See the roster for the day from the app, and fill gaps from the Job Board.

Before you publish a week

  • Every shift has a worker, or is on the Job Board
  • Clash and funding warnings are resolved
  • Leave and unavailability have been checked
  • Participants' preferred workers are used where possible
  • Workers have the Rostery app for notifications

Build your first roster in four steps

  1. 1

    Set up service types

    With the support item and colour for each.

  2. 2

    Add recurring shifts

    Or generate them from service schedule templates.

  3. 3

    Fill the gaps

    Assign workers, or post shifts to the Job Board.

  4. 4

    Publish

    Workers are notified in the Rostery app.

See Visual Scheduler & Rostering on your own data

A guided demo with your participants, staff and price book. No obligation.

Book a Demo

Visual Scheduler & Rostering: questions

Weekly, ten-day, fortnightly, monthly and daily, laid out by staff, participant, facility or group, or as a list.

Ready when you are

Ready to transform your NDIS operations?

See Rostery running on your own rosters, funding and award rules — not a canned tour.

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