Compliance often fails quietly: a worker's screening check expires and nobody notices until an audit. Rostery's document expiry tracking keeps every credential visible and warns you before anything lapses.
How it works
Store staff and client documents with their expiry dates — NDIS Worker Screening, police checks, qualifications, licences and more. Rostery monitors those dates and sends expiry alerts ahead of time, so you can arrange renewals before a document lapses and a worker becomes non-compliant.
Why it matters for NDIS providers
Rostering a worker with an expired clearance is a serious compliance breach. Proactive alerts protect your registration, keep participants safe, and remove the anxiety of manually tracking renewals across a whole workforce.
- Nothing lapses unnoticed: alerts give you time to renew before expiry.
- Whole-workforce visibility: all credentials and their dates in one place.
- Audit confidence: demonstrate that screening and qualifications are current.
What's included
- Track every credential. Store staff and client documents with their expiry dates in one place.
- Automated expiry alerts. Get warned ahead of time so renewals happen before documents lapse.
- Covers key NDIS checks. Police checks, qualifications and NDIS Worker Screening are all tracked.
- Protect compliance. Avoid rostering workers with expired clearances.
- Less manual chasing. Stop tracking renewal dates in spreadsheets across your workforce.
Who it's for
Document Expiry Tracking suits Australian NDIS, disability and aged-care providers of every size — from solo coordinators to multi-site organisations running multiple registered entities. Compliance teams, support workers and managers all work from the same live data across the Rostery web dashboard and the carer mobile app, so nothing falls through the cracks between the office and the field.
Getting started
Document Expiry Tracking is included in your Rostery plan and works the moment your data is in — there's no separate module to buy or set up. Start a free trial to try it on your own workflows, and use Rostery's "Smart Switch" data migration to bring your existing clients, staff, shifts and notes across from your current software in minutes. Our team can walk you through your specific participant types, funding mix and rostering complexity in a quick demo.