Rostery
AIAI CV Extraction

AI CV Extraction for NDIS Onboarding

Upload a CV and the empty fields on a new worker's record fill themselves, each one marked for you to check before you save.

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  • Fill from CV
  • Scans and photos too
  • Every field marked AI
  • Qualifications added
AI features turned on and off per organisation

What setting up a new worker involves

Most of it is typing what is already written down somewhere else.

Personal details

Name, date of birth, address, phone and email.

Emergency contact

Who to call, how they are related and their number.

Job and role

Their job title and what they can do in Rostery.

Qualifications

First aid, CPR, Certificate III, screening checks.

Expiry dates

Every certificate that runs out needs a date against it.

Checking

Someone has to confirm each certificate is real and current.

Setting up a new support worker means typing their details off a CV: name, contact details, address, emergency contact, then every certificate and its expiry date. Rostery's AI reads the CV for you and fills the record, so the office checks the details instead of typing them.

How AI CV extraction works in Rostery

In Staff, start a new worker and choose Fill from CV. Upload the CV as a PDF, Word document, text file or image, up to 15 MB; scanned PDFs and photos are read too. The AI fills the fields that are still empty: name, email, phone, address, date of birth, gender, job title, role and emergency contact. Each filled field is marked AI, and nothing is saved until you check the details and press Save.

Qualifications the AI finds, such as first aid or a Certificate III, are added to the new worker's compliance list with their expiry dates and marked not verified, so someone still checks the certificate. The CV itself is read and then discarded; Rostery doesn't keep the file.

How Rostery helps

1

Fill from CV

Upload a PDF, Word document, text file or image. The AI reads it, scanned pages included, and fills the empty fields on the new worker's record.

2

Marked for checking

Every field the AI filled carries an AI tag and a banner asks you to check them. Fields you had already filled are left alone, and nothing saves until you do.

3

Qualifications with expiry dates

Qualifications found in the CV go onto the new worker's compliance list with their expiry dates, marked not verified until someone checks the certificate.

4

Certificates read on upload

Upload a single certificate later, on the web or in the Rostery app, and Rostery reads its type, issuer and expiry and updates the matching qualification.

Who uses it

Office and HR

Set up new workers from their CV on the web, then check and save.

Compliance leads

Verify each qualification the AI added before the worker is rostered.

Support workers

Upload their own certificates in the Rostery app, and the expiry is read for them.

Check these before you save

  • Name, contact details and address
  • The role the worker should have in Rostery
  • The emergency contact and their number
  • Each qualification and expiry date against the certificate
  • The NDIS Worker Screening clearance, checked with the NDIS Commission

The rule behind it

Registered providers must make sure workers in risk-assessed roles hold an NDIS Worker Screening clearance, and keep a record of them. That is why qualifications the AI finds go in as not verified: a person still checks each one.

Worker screening for registered providers (NDIS Commission)

Use it in four steps

  1. 1

    Start a new worker

    In Staff, choose New.

  2. 2

    Fill from CV

    Upload the CV and wait a moment while it is read.

  3. 3

    Check the AI fields

    Go through each field marked AI and correct anything wrong.

  4. 4

    Save and verify

    Save the worker, then verify their qualifications.

See AI CV Extraction on your own data

A guided demo with your participants, staff and price book. No obligation.

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AI CV Extraction: questions

PDF, Word (DOCX), text files and images, up to 15 MB. Scanned PDFs and photos of a CV are read as well.

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