Roster Cost & Margin Estimator
- NDIS Pricing Schedule 2026-27
- SCHADS pay guide, 1 July 2026
- Super guarantee 12%
On-costs, as a % of wages
Margin on this shift
0 h · Level 2, pay point 1, permanent
NDIS amounts are maximums from the Pricing Schedule 2026-27; you can charge less, never more. On-costs are your own estimates.
Shift by shift
Add a shift to see the estimate.
Assumes evening and night work is rostered as afternoon or night shifts (cl 29). A part-time or casual day worker working outside 6 am to 8 pm is on overtime instead (cl 28.1(b)). Allowances, travel and overtime are not included.
Rates from 1 July 2026
Minimum rates apply from the first full pay period starting on or after 1 July 2026. Disability home care rates are due to change: the 2026 Annual Wage Review decision ([2026] FWCFB 3500) sets a work value increase and a new classification structure for disability home care workers, to be implemented by 1 October 2027. The amounts and dates are not in the award yet. We will update this tool when the award is varied.
Where the margin on a shift goes
An NDIS shift has a ceiling on what you can charge and a floor on what you must pay. The ceiling is the maximum amount in the NDIS Pricing Schedule for the support, day and time. The floor is the SCHADS Award rate for the worker’s classification, with the penalty for when the hours fall, plus the costs that come with every dollar of wages.
What goes into the cost
- Wages. The award rate from the Fair Work pay guide, split at midnight so Saturday, Sunday and public holiday hours get their own rate, and with the afternoon or night loading on Monday to Friday shifts.
- Super. 12% from the ATO, on the wages.
- Your on-costs. Workers compensation, payroll tax and leave are your own percentages of wages. Your insurer or state revenue office may use a different base.
The leave estimate
A full-time worker on 38 hours is paid for 1,976 hours a year, including 152 hours of annual leave and 76 hours of personal leave under the NES. If all of it is taken and the shifts are covered, 1,748 hours are worked, and the leave plus the 17.5% leave loading costs about 14.6% on top of each worked hour. It is an estimate; use your own figure if you have one.
The estimate leaves out travel, supervision, training, overheads and unpaid time between shifts. See the full award rates in the SCHADS Pay Rate Calculator and the price for any band in the NDIS Shift Price Calculator. Rostery shows the cost and the claim side by side for every shift you roster.
Further reading
- Automating SCHADS Interpretation: Why Manual Payroll FailsManual SCHADS Award interpretation in spreadsheets almost guarantees payroll errors. Here is where it breaks and how automated award interpretation fixes it.
- Best NDIS Rostering Software Compared (2026)There is no single best NDIS rostering software - only the right tool for the job you most need done. Here is a fair, category-based framework for comparing rostering, SCHADS award interpretation, NDIS billing and timesheet compliance in 2026.
- How to Choose NDIS Software: A Buyer's ChecklistMost NDIS software demos look the same. These are the questions that separate them — asked about your own participants, your own award interpretation, and your own claim file.
What this tool follows
- Fair Work Ombudsman pay guide: SCHADS Award [MA000100], from 1 July 2026: published 24 June 2026; minimum hourly, penalty, overtime and allowance rates from the first full pay period on or after 1 July 2026
- Social, Community, Home Care and Disability Services Industry Award 2010 [MA000100]: award text consolidated to 1 September 2026; cl 10.4 to 10.5, 15, 17.1, 26, 28.1(b), 29 and 34
- NDIS Pricing Schedule 2026-27: maximum amounts; Part 1 rule that a support crossing times of day or days of week, delivered by a single worker, is priced at the higher amount for the whole support; Table 61 time definitions
- NDIS Support Catalogue 2026-27 v1.1: support item numbers and remote amounts
- ATO: Super guarantee percentage: Table 21: 12.00% for 1 July 2025 to 30 June 2026 and 1 July 2026 to 30 June 2027
- Fair Work Ombudsman: Annual leave: 4 weeks a year under the NES, used for the leave estimate
- Fair Work Ombudsman: Paid sick and carer’s leave: 10 days a year under the NES, used for the leave estimate
General information only, not financial, legal or claiming advice. Always check a claim against the current official documents.
Questions people ask
Is the NDIS price what I will be paid?
No. The NDIS Pricing Schedule sets the most you can charge for a support. You can agree a lower price with the participant, and the revenue here assumes you charge the full maximum amount for every hour.
How is a shift that crosses two NDIS time bands priced?
The NDIS Pricing Schedule 2026-27 says that where a support crosses between different times of day or days of week and is delivered by a single worker, the higher of the amounts applies to the whole support. The estimator does that. A handover between two workers makes two separate supports.
Why do the wage and the NDIS price use different time rules?
They come from different documents. The NDIS bands come from Table 61 of the Pricing Schedule. Wages follow the SCHADS Award: weekend and public holiday rates apply to the hours worked on that day, and the afternoon or night loading applies to a whole Monday to Friday shift. So a Friday night shift into Saturday is all Saturday price for the NDIS but is paid at two rates.
What super rate should I use?
The super guarantee is 12% of ordinary time earnings from 1 July 2025, according to the ATO. Overtime is generally not ordinary time earnings, and this estimator prices ordinary hours only, so 12% of the wages is used by default.
What should I enter for workers compensation, payroll tax and leave?
Your own figures. Workers compensation premiums depend on your insurer, state and claims history, and payroll tax depends on your state and total wages, so neither has one correct rate. For leave, the estimator can suggest a figure from the National Employment Standards, explained below. Casuals accrue no paid leave.
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