NDIS Invoice Generator
- NDIS Support Catalogue 2026-27
- ABN checksum check
- Nothing stored or sent
Your business
Invoice
Participant
Invoice total
1 line · National (MM 1–5)
What an NDIS invoice needs · 0/8
- Business name
- Valid ABN
- Participant name
- NDIS number (9 digits, starts 43)
- Participant address
- Support item number on every line
- Date of every support
- Quantity and price on every line
Built in your browser. Nothing you type is stored or sent anywhere. Price limits from the NDIS Pricing Schedule 2026-27, GST included.
Supports delivered
One participant per invoice. Pick the item and the price limit fills in.
Payment details
Preview
Your business name
ABN __ ___ ___ ___
Invoice
| Invoice no. | INV-0001 |
| Date issued | — |
Participant
Participant name
NDIS number _________
Bill to (plan manager)
Plan manager
| Date | Support item | Description | Claim type | Qty | Unit price | Amount |
|---|---|---|---|---|---|---|
| — | — | Direct | 1 | $0.00 | $0.00 |
| GST-free supplies | $0.00 |
| GST included | $0.00 |
| Total | $0.00 |
What goes on an NDIS invoice
The NDIA’s record keeping rules set a minimum for every record: the participant’s name and NDIS number, the date the support was delivered, the quantity or hours, and the support type. An invoice adds your business name and ABN, the participant’s address, the support item number from the Support Catalogue, the claim type, the total and any GST. One invoice is for one participant, and it can list as many supports as you delivered to them.
Three things that get invoices sent back
- A price above the limit. For plan-managed and NDIA-managed funding the NDIA cannot pay more than the limit for the area the support was delivered in. This tool warns you in amber.
- A wrong ABN or NDIS number. The ABN is checked with the official modulus 89 test, and the NDIS number must be 9 digits starting with 43.
- GST charged on a GST-free support. NDIS supports are GST-free when the four ATO conditions are met, and the price limit already includes any GST.
Not sure of an item number? Look it up in the NDIS Price Guide. Rostery builds these invoices from completed shifts, with the right item, band and price limit already applied.
Further reading
- How to Submit an NDIS Bulk Payment Request Without RejectionsClaim files fail for a small number of repeatable reasons. Here is what the NDIA validates, how to tell a formatting failure from a funding failure, and what to check before you upload.
- How to Become a Registered NDIS Provider (2026)A step-by-step 2026 guide to becoming a registered NDIS provider: the Commission application, verification vs certification audits, worker screening, timeframes and costs.
- Best NDIS Software for Small Providers (2026)A practical 2026 guide to choosing NDIS software as a small provider — the must-have features, SCHADS payroll automation, NDIS claiming, compliance and what it should cost.
What this tool follows
- NDIS: What are the record keeping requirements: what an invoice must include, one participant per invoice
- NDIS: Guide to getting paid: who to send the invoice to for each management type; valid ABN or Statement by a supplier
- NDIS Bulk payment requests guide (December 2025): claim type codes; NDIS numbers are 9 digits starting with 43
- NDIS Pricing Schedule 2026-27: price limits include GST; units of measure (Part 4)
- NDIS Support Catalogue 2026-27 v1.1: support item numbers, names, units and price limits
- NDIS pricing arrangements: maximum prices apply to NDIA-managed and plan-managed participants
- ATO: National Disability Insurance Scheme (GST): the four conditions for a GST-free NDIS supply
- ATO: Tax invoices: what a tax invoice must show, including which items are taxable
- ABN Lookup: Format of the ABN: the modulus 89 check used to validate the ABN
General information only, not financial, legal or claiming advice. Always check a claim against the current official documents.
Questions people ask
What does an NDIS invoice need to include?
The NDIA’s record keeping requirements list the participant’s name and NDIS number, the date(s) the support was delivered, the amount and quantity or hours, and the support type. On top of that an invoice needs your business name, your ABN, the participant’s address, the support item number from the NDIS Support Catalogue, the claim type, the total amount, and the GST component if any applies.
Can one invoice cover more than one participant?
No. The NDIA says each invoice can only be for one participant. An invoice can include several NDIS supports for that participant.
Are NDIS supports GST-free?
Most are. The ATO says a supply to an NDIS participant is GST-free when all four conditions are met: the participant has an NDIS plan in effect, the supply is a reasonable and necessary support specified in the plan, there is a written agreement with the participant (or another person) that says so, and the supply is covered by the NDIS GST-free Determination 2021. Every NDIS price limit already includes any GST.
Who do I send the invoice to?
For plan-managed funding, send it to the participant’s plan manager, with a valid ABN (or a Statement by a supplier form if you are exempt). For self-managed funding, send it to the participant. For NDIA-managed funding there is no invoice to send: you make a payment request in the myplace provider portal.
Can I charge more than the NDIS price limit?
Not for NDIA-managed or plan-managed funding. The NDIA says the maximum prices in the pricing schedules apply to those two management types, and it cannot pay more than the limit. You can agree a lower price with the participant.
What is a claim type?
It tells the NDIA what kind of claim a line is. In the NDIA’s bulk payment request file a direct service is left blank, and the other types are CANC (short notice cancellation), REPW (NDIA-required report), TRAN (provider travel), NF2F (non-face-to-face), THLT (telehealth) and IRSS (irregular SIL supports).
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