Rostery
CommunicationIn-App Messages

NDIS Staff Messaging App: Secure Chat

One-to-one chat between the office and support workers on the web and in the Rostery app, so work conversations stay off personal chat apps.

  • One-to-one chat
  • Push that opens the chat
  • Read status in the app
  • Off personal chat apps
Messages to staff and participants, kept with the record

APP 11

Organisations must take reasonable steps to protect personal information from misuse, interference, loss and unauthorised access.

Source: OAIC

Serious harm

If the Privacy Act covers your organisation, you must notify affected people and the OAIC when a data breach is likely to result in serious harm.

Source: OAIC

What staff message about every week

Small messages, but each one can carry participant details.

Shift swaps

Can you take my Thursday? Who's free on Sunday morning?

Running late

A heads-up that a worker will be ten minutes behind.

Access details

Gate codes, parking and where the key is kept.

Handover questions

What happened on the last shift, and what's needed next.

Questions to the office

Pay, leave, rosters and paperwork.

Cover requests

A manager asking a worker to pick up a shift at short notice.

Rostering runs on quick questions: can you take Thursday, is the gate code still the same, I'm running ten minutes late. When those conversations happen in personal chat apps, participant details end up on private phones and leave with the worker. Rostery messaging keeps them in the same system as the roster, under your organisation's account.

How NDIS staff messaging works in Rostery

Messages are one-to-one, on the web and in the Rostery app. Office staff and managers can message any active team member. A support worker's contact list shows the colleagues they share participants with, so the people they actually work alongside are easy to find.

New messages arrive as a push notification with the sender's name and the start of the message, and tapping it opens the conversation. In the app, your latest message shows Sending, Delivered or Read. Open conversations refresh every few seconds, and messages are included when you export your organisation's data.

How Rostery messaging works

1

One-to-one chat

A searchable inbox on the web and in the Rostery app, with unread counts and messages up to 4,000 characters.

2

Push that opens the chat

Each new message is pushed to the recipient's phone with the sender's name and the first line. Tapping it opens the conversation.

3

Read status

In the app, your latest message shows Sending, Delivered or Read. Opening a conversation marks its messages read.

4

Kept in your organisation

Messages stay in your Rostery account, separated from every other organisation, and come with you in a data export.

Who uses it

Support workers

Message the office and the colleagues they share participants with, from the Rostery app.

Coordinators

Message any worker about a shift, on the web or the app. Find cover in the app has a Message button beside each worker.

Managers

Use push announcements for team-wide news, and one-to-one messages for everything else.

Rules worth setting for work messaging

A short messaging policy matters as much as the tool.

  • Use Rostery, not personal chat apps, for anything about participants
  • Keep messages factual and professional
  • Record care information in progress notes, not in chat
  • Report incidents through incident reporting, not a message
  • Use announcements for news the whole team needs

The rule behind it

Under Australian Privacy Principle 11, organisations covered by the Privacy Act must take reasonable steps to protect personal information from misuse, interference, loss and unauthorised access. Keeping work conversations about participants in your own system, rather than on personal chat apps, is one of those steps.

APP 11: security of personal information (OAIC)

Start messaging in four steps

  1. 1

    Turn on messaging

    In Settings, then Features, switch on direct messaging.

  2. 2

    Get workers on the app

    Messages and their notifications reach workers in the Rostery app.

  3. 3

    Start a conversation

    Open Messages, search for a colleague and write.

  4. 4

    Use announcements for everyone

    Settings, then Send a notification, for news the whole team needs.

See In-App Messages on your own data

A guided demo with your participants, staff and price book. No obligation.

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In-App Messages: questions

Yes. A support worker's contact list shows the colleagues they share participants with, as well as the office.

Ready when you are

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